Executive Assistant

The Stratagem Group

Posted on Sunday, August 19, 2018
The Stratagem Group
Executive Assistant
8 King Street West, Suite 300 Toronto, Ontario M5H 2V5

Job Summary:
Starting date: Immediately
Number of positions available: 2
Salary: Commensurate with experience
Work schedule: 40 h - Full time
Job status: Permanent
Work shift: Day, occasional evenings and weekends

The Stratagem Group is an integrated entertainment based company focused on state-of-the-art sound stages, production services, production finance and global content development that leverages Canada's film and television expertise on a global scale.

Job Description

The Stratagem Group is looking for a smart, enthusiastic, hard-working, and creative candidate to join our team. The Executive Assistant will be responsible for a high volume of tasks including complex calendar management and detailed global travel itineraries. The position will report to the Chief Executive Officer, Vice Presidents, and will also support various functions of the team. The Executive Assistant will also be working closely with Stratagem Studios, Stratagem Rx, and Stratagem Entertainment.

The ideal candidate will be an experienced, detail oriented, organized planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The candidate will be self-motivated and possess the ability to succeed with minimal guidance, be skilled at anticipating problems, managing multiple priorities and global scheduling needs. This is a great career opportunity in a rapidly growing company with potential for advancement from within the company in multiple creative fields both here and abroad.

Primary Responsibilities:
• Developing day-to-day schedule and prioritization of activities, provide proactive research, manage creative staff timelines to complete multiple projects
• Lead and motivate team activities such as staff meeting agendas and All-Hands meetings
• Manage domestic & international travel itineraries and expenses
• All administrative support functions, including document management, meeting coordination, supply ordering, purchase orders
• Track and drive completion of key deliverables and follow up on outstanding items
• Track and manage headcount, maintain org charts
• Cultivate partnerships and support special events
• Other duties as assigned

Qualifications
• Diploma or degree in a related field.
• 3+ years' administrative experience in a fast-paced, corporate environment
• Superior verbal, written and personal interactive communication skills
• Positive outlook, Strong organizational skills, team orientated philosophy and problem-solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
• Demonstrated ability to exercise discretion with a high level of integrity
• Ability to communicate effectively with a variety of groups such as senior management, peers, and outside vendors
• Confidence in handling logistics
• Excellent Outlook, SharePoint, PowerPoint, Microsoft Word and Excel skills
• Familiarity with graphic design and social media platforms
• A sense of humor and ability to manage stress in fast-paced, creative environment
• Ability to maintain composure and task-switch efficiently in a dynamic environment
• Entertainment/Tech/Financial industry experience
• High attention to detail and proven ability to manage multiple, competing priorities simultaneously
• Excellent organization, multi-tasking, and proactive communications skills
• Strong motivation, intellectual curiosity and ability to take initiative with minimal supervision
• Demonstrated interest to build a career in the entertainment industry

Please submit a resume and cover letter to hello@stratagementertainment.com
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